Sales Assistant

Summary: Are you a reader who is interested in beginning a publishing career? Are you interested in sharing seriously entertaining books with readers domestically and abroad?!

If so, Quirk Books is seeking an organized and curious Sales Assistant. As a member of our Sales, Marketing, and Publicity group, this entry-level role reports to the Senior Sales Manager, supporting the sales and subrights strategies of Quirk’s engaging and unconventional list.

 

Responsibilities:

• Assist with execution of sales strategies for Quirk Books publications and the Quirk brand.
• Act as a liaison between Quirk’s sales department and Penguin Random House Publisher Services (PRHPS) sales managers and representatives.
• Communicate the availability of sales materials and digital assets to PRHPS sales managers and sales representatives, as well as international subagents.
• Prepare data reports tracking daily, weekly, monthly, and yearly sales unit and income information.
• Assist with the preparation of title information sheets, presentation decks, sell sheets, retail marketing assets, and other materials on a seasonal basis.
• Research new marketplace opportunities, retail and consumer trends, and competitive titles.
• Participate in the metadata management process on a by-title basis.
• Update and maintain Quirk’s sales databases.
• Update and maintain Quirk’s Edelweiss collections and specialized digital catalogs.
• Assist in digital filing and maintenance of sales and subrights files in Google Drive.
• Provide clerical and administrative support for tasks such as mailings, data entry, and processing invoices.
• Provide general support for Sales and Subrights on an as-needed basis, including on special projects.

 

Please apply if the following sounds like you:

• A voracious reader; interest in Quirk’s titles a plus.
• Proficient in Microsoft Office Suite (especially Excel) and Google Workspace; familiarity with Asana, Biblio, and Edelweiss a plus.
• Receptive to feedback, proactive, and adaptive as priorities shift.
• A clear and effective communicator that thrives on a team.
• A wonk for data with an interest in data-driven trends.
• Curious and eager to learn new things.
• Detail oriented with excellent organizational skills.
• A creative problem-solver.
• Interested in new book releases and publishing and retail marketplace trends.

 

Location: This position is based in Philadelphia, with Thursdays in our Old City office, and flexible Fridays.

 

Compensation: $40,000

 

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Generous paid time off
• Flexible Fridays

 

Application Details: Please submit a cover letter and résumé to [email protected] with the subject line “Sales Assistant.” Cover letters must outline how your experience relates to the job and why you are interested in working for Quirk Books. No calls, please.

 

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Finance Manager

Summary: Quirk Books is seeking an organized, detail-oriented, and self-motivated Finance Manager. This individual will be responsible for liaising with an external finance contractor and key internal stakeholders on accounts payable, accounts receivable, budgeting, reporting, and P&Ls; assisting with reconciliation between accounting and royalties systems; assisting with the royalties process; and managing the human resources onboarding of new hires.

This role requires 3+ years of experience and reports to the President and Publisher.

 

Responsibilities:

• Manage annual budgeting process with President
• Build Excel reports and provide analysis to support executive strategy and decision-making
• Collaborate on P&Ls process from contracts stage to post-mortem review
• Manage onboarding paperwork and ensure new hires are added to payroll system
• Reconcile royalties database against accounting database for inbound payments
• Review all reporting from finance contractor and advise Chairman, President and Publisher, and Deputy Publisher on next steps as needed
• Send out prepared royalty statements
• Make cash and check deposits as needed
• Manage all finance-related digital filing systems

 

Requirements:

• Three years of experience working in a finance or accounting department; publishing experience strongly preferred
• Detail oriented with excellent organizational skills
• Clear and proactive communicator
• Creative problem-solver
• Adaptable as priorities shift
• Expert skills in Excel a must
• Experience with Biblio strongly preferred
• Experience with Quickbooks preferred
• Familiarity with Google Workspace, and Asana are a plus but not required

 

Location: This position is based in Philadelphia, with Thursdays in the office

 

Compensation: $50,000-$55,000

 

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Generous paid time off
• Flexible Fridays

Application Details: Please submit a cover letter and résumé to [email protected] with the subject line “Finance Manager.” Cover letters must outline how your experience relates to the job and why you are interested in working for Quirk Books. No calls, please.